Pupils in Schools, Alternative Provision and Pupil Referral Units

and children in Early Years Settings




Privacy Notice - Data Protection Act 1998



We St Paul’s RC VA Primary School are the Data Controller for the purposes of the Data Protection Act. We collect information from you and may receive information about you from your previous school and the Learning Records Service. We hold this personal data and use it to:


  • Support your teaching and learning;


  • Monitor and report on your progress;


  • Provide appropriate pastoral care, and


  • Assess how well your school is doing.


This information includes your contact details, national curriculum assessment results, attendance information [1] and personal characteristics such as your ethnic group, special educational needs and any relevant medical information. If you are enrolling for post 14 qualifications we will be provided with your unique learner number by the Learning Records Service and may also obtain from them details of any learning or qualifications you have undertaken.



We will not give information about you to anyone outside the school without your consent unless the law and our rules allow us to.



We are required by law to pass some of your information to the Local Authority and the Department for Education (DfE)



If you want to see a copy of the information we hold and share about you then please contact

Mrs A Gair.



If you require more information about how the Local Authority (LA) and/or DfE store and use your information, then please go to the following websites:


If you are unable to access these websites, please contact the LA or DfE as follows:


  • Mrs Diana Blackburn 

Data and User Liaison Officer

Children's Services Group

Northumberland County Council

County Hall



NE61 2EF






  • Public Communications Unit
    Department for Education
    Sanctuary Buildings
    Great Smith Street
    SW1P 3BT


Telephone:         0870 000 2288



The Local Authority (LA) – Northumberland County Council, uses information about children for whom it provides services, to enable it to carry out specific functions for which it is responsible, such as the assessment of any special educational needs the child may have.  It also uses the information to derive statistics to inform decisions on (for example) the funding of schools, and to assess the performance of schools and set targets for them.  The statistics are used in such a way that individual children cannot be identified from them.


The Local Authority will use information about its school workforce for research and statistical purposes, and to evaluate and develop education policy and strategies.  The statistics are used in such a way that individual staff cannot be indentified from them.  The LA may also use it to support and monitor schools regarding sickness and recruitment of staff.


Primary Care Trusts (PCT) – Northumberland Care Trust, use information about pupils for research and statistical purposes, to monitor the performance of local health services and to evaluate and develop them.  The statistics are used in such a way that individual pupils cannot be identified from them.  Information on the height and weight of individual pupils may however be provided to the child and its parents and this will require the PCTs to maintain details of pupils’ names for this purpose for a period designated by the Department of Health following the weighing and measuring process.  PCTs may also provide individual schools and LAs with aggregate information on pupils’ height and weight.




[1] Attendance is not collected for pupils under 5 at Early Years Settings or Maintained Schools

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